The GAP Children and Youth PCG is composed of approximately 842 members and co-chaired by Hiro Koike and Joyati Das. Many of the members of the GAP Children and Youth PCG are also members of the UN Major Group of Children and Youth. (MGCY)
With respect to the ongoing elections for a new co-chair of the GAP PCG, as well as other aspects of its operations, co-chair Hiro Koike has sent the following message to the GAP-wide Electors: “Here you can see our process and procedure: https://sustainabledevelopment.un.org/majorgroups/childrenandyouth Could you please link this in the GAP website or anywhere that should be linked?” (July 6, 2017 having previously sent the same message to GAP on June 15, 2017)
United Nations Major Group for Children and Youth
Processes and Procedures Document
Section 1: Framework (pp 5 ff)
several sections covering the vision, mission, mandate, guiding values and how the MCCY works:
We are mandated by Agenda 21 and UN General Assembly Resolutions (such as 2013’s A/Res/67/290), as well as ad hoc agreements with UN bodies and conferences.
We act as a bridge between children and youth and officials in the UN system, whilst ensuring children and youth are afforded the right to attend and intervene in official meetings, have access to and submit information and documents, make recommendations and organise events and meetings.
1.5 How the MGCY works
[four paragraphs] Last paragraph:
Our organising structure includes: –
Participants, who are either individuals 30 years old or under or organisations representative of or working with children and/or youth. Participants must join at least one of the Working Groups to become a member of the MGCY. –
The legal entity of UN MGCY is called “Children and Youth International.”
All participants of the MGCY are also automatically members of Children and Youth International. It is a permanent and non-elected Organising Partner. It operates the MGCY’s Finance Working Group and supports the Elections Working Group.
Working Groups, which cover each of the UN processes we are involved in (external Working Group) or support the internal work and/or policy coherence of the MGCY (internal Working Groups).
Assembly meetings, which happen online (and sometimes in person) and coordinate the work of all the Working Groups and receive reports from the Organising Partners. –
Five elected Organising Partners for staggered two-year terms. They are organisations whose policy-making is controlled by people who are 30 years old or under. Their role is to support the MGCY’s work and to liaise between MGCY and relevant UN bodies. –
Deputy Organising Partners (for external Working Groups) and Facilitators (for internal Working Groups), who are individuals who facilitate and coordinate MGCY’s work. – Acting Organising Partners, who may be asked to fill Organising Partner roles at UN events if Organising Partners are unable to attend. –
Regional focal points, who external Working Groups may appoint if they deem them important to the development of policy positions and/or statements.
Section 3: Working Structures (pp 8 ff)
3.4 Working Groups (p.9 ff)
The MGCY is made up of Working Groups that operate the day-to-day functions of the MGCY. Internal Working Groups – coordinated by Facilitators – are responsible for strengthening the MGCY’s ability to accomplish its vision, mission, and mandate. External Working Groups – coordinated by Deputy Organising Partners – participate in UN meetings and events, liaise with respective UN agencies, and coordinate input into policy positions and statements. Organising Partners decide whether to form a new Working Group or close an existing Working Group.
3.5 Internal Working Groups (p.9 ff)
Current Internal Working Groups are:
● Children: coordinating policy in the interests of children and engaging children in UN processes.
● Communications and Media: maintaining our websites, external presence, and media work.
● Renewal and Outreach: improving internal processes and increasing the accessibility of MGCY’s work to new/potential members.
● Elections: coordinating the elections and selections of the MGC
● Finance: coordinating the finance of the MGCY and advise on fundraising.
3.6 External Working Groups (p. 10 ff)
Current External Working Groups are:
● Post-2015 and Sustainable Development Policy: setting and reviewing goals, targets, indicators and policies within the Sustainable Development and the post MDG agenda.
● Sustainable Development Governance and Participation: working through the High-Level Political Forum and other bodies to create and improve structures and modalities.
● Sustainable Consumption & Production: working with UNEP MGCY to ensure that we implement the 10 Year Framework of Programmes on Sustainable Consumption and Production.
● Disaster Risk Reduction (DRR): working on the conference and its follow-up on Disaster Risk Reduction.
● Small Island Developing States (SIDS): working on the conference and its follow-up on issues relating to Small Island Developing States.
● Sustainable Urban Development and Housing (Habitat): working on the Habitat III conference and its follow up on issues of Urban Development and Housing.
● Finance for Sustainable Development: working on issues related to Financing for Development and Sustainable Development Financing.
● World Humanitarian Summit: Working on the World Humanitarian Summit Process
Section 4: Roles and Selection of Roles (p. 11 ff)
4.1 Organising Partners (p.11 ff)
There are five elected organisations (each with a 2-year mandate), and Children and Youth International (the permanent legal entity) that collectively make up the Organising Partners.
4.10 Deputy Organising Partners (External Working Groups) (pp.15 ff)
Deputy Organising Partners are the individuals who facilitate the External Working Groups of the MGCY.
4.10.1 Deputy Organising Partners
● Cannot be Organising Partners’ nominated leads.
●An Organising Partner cannot be a Deputy Organising Partner at the same time.
● Are individuals. These individuals may or may not be affiliated with an organisation.
● Can be individuals affiliated with the organisations who hold other positions. No individual shall hold more than one position.
● Are in their work being overseen by the Organising Partners, who step in if the functioning of the Working Group is impaired. In such a case their first action would be to remind the Deputy Organising Partners of their role and responsibilities. If the functioning of the Working Group is not restored, Organising Partners can then temporarily take over the steering of a Working Group and, as a last step, call for elections of new Deputy Organising Partners.
● Each external working group should strive to have two (and not more than that) Deputy Organising Partners to steer their work.
4.10.2 Tasks Tasks of the Deputy Organising Partners are:
● Liaising with the UN on respective policy issues.
● Coordinating statements / Facilitating position development.
● Making the call to close a statement, in consultation with the Regional Focal Points, to prevent a statement from being read if it is red-flagged and no agreement can be found.
●Contributing to a monthly newsletter to the Assembly.
● Attending monthly Assembly calls.
● Consulting with internal Working Groups.
● Writing introductions for new members.
● Helping develop a work plan for the group.
● Carrying out their respective UN mandates.
● Adhering to the MGCY’s Processes and Procedures document.
● Uploading documents such as statements and policies to the website / internal library.
● If a Working Group Deputy Organising Partner wishes to add more details to these minimum requirements concerning their activities, they may.
4.10.3 Election of Deputy Organising Partners
● Voting will occur via a secure online survey platform. Candidates’ biographies will be displayed and members of the Working Group electing a new Deputy Organising Partner will be able to rank their choices. The candidates with the highest average ranks will be appointed Deputy Organising Partner.
● The Elections Working Group shall set a closing date for the list of Working Group members at the announcement of elections.
● Votes cast shall be weighted to balance equally (50%/50%) between (a) Individual participants and (b) Organisation participants.
● The Elections Working Group will resolve any ties or disputes
● Organisations cannot change a Deputy Organising Partner and any change will trigger a by election.
● Organising Partners may step in to fill the roles of Deputy Organising Partners where needed until elections take place